Kickly: AI-Powered Project Platform for Startups
Kickly is an AI-powered project management platform built for startups — combining smart task automation, team collaboration, and real-time progress tracking in one product.
Discuss Your Project
The Challenge
Startup teams were losing weeks to planning and coordination overhead before writing a line of code.
- AI-First Planning: Generic project templates didn't work. The system needed to generate roadmaps with phases, tasks, timelines, and resource estimates tailored to industry and team size.
- Real-Time Collaboration: Multiple members needed to edit boards, timelines, and channels simultaneously without conflicts or data loss.
- Service Coordination: AI planning, task management, time tracking, chat, and billing needed to work together while scaling independently.
- Cross-Platform Sync: Teams switching between desktop and web expected every action to reflect instantly across both platforms.
- Complex Billing: AI credits, team seats, storage limits, and feature tiers required automated usage tracking and plan management.
- AI Latency: Concurrent plan generation and assistant queries needed to remain fast as usage increased.
Our Solution
We built Kickly as a distributed system where AI planning, collaboration, time tracking, and billing operate as independent services. Each service can scale based on demand without taking down the entire platform.
Architecture
- Frontend: React, Next.js, TypeScript
- Desktop: Electron for Windows and Mac
- Backend: Node.js, Express, Python, FastAPI
- AI Engine: OpenAI API
- Real-Time: WebSocket, Socket.io
- Database: PostgreSQL, Prisma, MongoDB, Redis
- Async Processing: Celery, RabbitMQ
- Billing: Stripe API
- Infrastructure: Docker, Kubernetes, AWS, Nginx
- Authentication: JWT-based authentication with role and project-level permissions
Key Features
- AI Project Planning: Converts startup ideas into project plans with phases, tasks, timelines, and resource estimates.
- Smart Task Management: Custom workflows, boards, dependencies, owners, and progress tracking.
- Built-In Time Tracking: Tracks time spent on tasks and provides resource allocation insights.
- Team Chat and Channels: Project-based channels for messages, files, and task discussions.
- Desktop and Web Parity: Keeps projects, tasks, messages, and time entries synchronized.
- AI Assistant Integration: Provides context-aware answers using project plans, progress, and team activity.
- Subscription Management: Automatically manages AI credits, storage, seats, upgrades, downgrades, and overages.
- Activity Feeds: Displays tasks, messages, logged time, and project updates in one timeline.
- API Access: REST APIs for integrations with payroll and external project management systems.
- Security and Permissions: Role-based access controls with data encrypted in transit and at rest.
Results
Technology Stack
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